Express Timeclock Permission Settings

About this feature: The Express Timeclock enables volunteers to connect with your organization’s timeclock using a QR code or their username. A Timeclock QR Code can be generated by volunteers or administrators.  When using the Express Timeclock feature, this code can be presented to the webcam on your computer or tablet, the volunteer will be connected immediately. If you do not want to use QR codes, the Express Timeclock also enables volunteers to connect by simply entering their username. 

Organizational Default Timeclock Permissions 

  1. Go to: Configuration, then click on “Hours and Timeclock Settings” found in the sidebar under Activities 
  1. Scroll down to “Timeclock Settings” 
  1. Check the box beside “Enable volunteer express timeclock” 
  1. If not already done, set the Default Timeclock Permission for the organization: timeclock permission for timeclocks on a computer, or mobile phone, if permitted (cannot log hours, can log hours with approval, can log hours without approval).  
    • Note: This can be different from the setting you apply for volunteers logging hours through their “Hours” tab on their profile. 
  1. Click the [Save] button 

Note: Restricting the Timeclock to a specific IP address(es) is an option that we highly recommend if the Express Timeclock is enabled. You will see a warning if you have not done this. 

Individual Timeclock Permissions 

You can have a volunteer follow a rule that is different than the one set in Organizational Default Permissions: 

  1. Click the person icon at the top of the screen and type the person’s name into the Quick Search bar. 
  1. Click on the volunteer’s name when it appears in the list 
  1. In the “Main” tab, click on the “Miscellaneous” section and select “Volunteer” 
  1. Set the desired “Log Hours Permission” and/or “Timeclock Permission” for the volunteer 
  1. Click the [Save] button 

Tip: To generate a link to your timeclock, click on the [Links] button at the top right of the Timeclock Settings section.  

Updated on October 18, 2021

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