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Tracking Group Volunteer Hours
Tracking Group Volunteer Hours

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Updated over a month ago

If you have chosen to have one profile represent a group, then you will need to consider how to track the group's hours accurately and take into account the group size.

While it is possible for the group lead or administrator to enter the group size at the time a sign up is created, this information is not applied to any hours that are logged.

For example, if a group of 5 is scheduled to come in and work for 5 hours, and the group lead logs 5 hours through their profile, only 5 hours will be attributed to that profile. The system will NOT multiple the hours logged by the group size entered as part of the sign up process.

Here are some options for managing this

Option 1: Create a Feedback Field that asks for group size at the time that hours are logged. When an administrator or group lead logs hours to this profile, they would be prompted to fill in this feedback field.

  • After these hours are logged an administrator can take this into account and edit the hours entry from 5 hours to 25 hours.

  • This also allows you to more accurately report on the total number of volunteers who have contributed hours

Option 2: Instruct your group leads or administrators to take into account the group size at the time that hours are logged.

Accuracy in reporting on group numbers hours can be difficult, which is why we have not built it directly into hours collection. For example, If ten people volunteered as a group once a month for a whole year, how many more people should this add to the reported total number of volunteers? Based on this information it could be 10, 120 or something in between. It all depends on how many people volunteered more than once and how often those people volunteered.

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