Cumulative Hours Reports – Video Overview
Hours reports are essential for organisations to understand what happened and plan for the future. On Better Impacts' administrators page you can find several reports that can help you.
Standard Hours Reports
Standard Hours Reports
Go to Reports > Hours Reports
Choose the report you'd like to run:
Hours by Category
Displays and graphs the number of logged hours and the number of volunteers contributing hours for each Activity Category.
Hours by Activity
Displays the total number of hours logged for each activity within a category and number of volunteers that logged hours for each activity.
Hours by Volunteer
Displays the hours logged and number of entries logged by each volunteer.
Choose who you want to report on - Click on Report on a Specific group if you need to choose the volunteer statuses you want to report on or add search criteria.
Select the desired Export File Format
Select the desired Paper Size
Select the Sort order from the dropdown list
Select the Date Range
Click either the [View Report] button to see it on screen, or the [Export Report] button to export the file
Note: On the Hours by Volunteer report it is required to choose whether to include all volunteers that logged hours or only volunteers that logged X amount of hours:
These reports will require additional fields to be completed (ex. Category, Activity, etc):
Category Hours by Activity
Displays and graphs the number of logged hours and the number of volunteers contributing hours for each Activity within a specific Activity Category.
Activity Hours by Volunteer
Displays the number of hours logged and number of entries logged by each volunteer.
Category Hours by Volunteer
Displays the number of hours logged and number of entries logged by each volunteer in the selected category.
Note: All these reports will show cumulative hours for the specific date range chosen.
Enterprise Specific Hour Reports
Enterprise Specific Hour Reports
At the Enterprise level, you'll see two more report options.
Hours by Organization
Displays the number of logged hours and the number of volunteers contributing hours for each Organization and graphs the 15 most active Organizations.
Hours by Activity Report Group
Displays and graphs the number of logged hours and the number of volunteers contributing hours for each Activity Report Group.
Choose who you want to report on - Click on Report on a Specific group if you need to choose the volunteer statuses you want to report on or add search criteria.
Select the desired Export File Format
Select the desired Paper Size
Select the Sort order from the dropdown list
Select the Date Range
Click either the [View Report] button to see it on screen, or the [Export Report] button to export the file
Trend Reports
Trend Reports
The trend reports will give you logged hours over time, and allow you to have a broader perspective on the overall engagement of your volunteers.
Select the desired report to run:
Comparisons
This report allows you to see a breakdown of your volunteers contributions by week, month, quarter, and year, and compare them to the previous timespan.
Hours Trend
Illustrates the change in activity levels (hours, number of volunteers) over the course of a 12 month period.
Hours and Feedback Trend
Compares total hours logged and number of volunteers that logged hours over the course of the past 12 months along with totals for numeric feedback logged.
Comparison Reports
Comparison Reports
View or Download Comparison Data
Go to: Reports, then click on “Comparisons” found in the sidebar under “Hours Reports”
Select the desired tab at the top:
Year
Quarter
Month
Week
To download a copy of the current report being displayed select the desired Export File Format
Click the [Download This Chart] button to export the file
View Comparisons Data for One Volunteer
Click the person icon at the top of the screen
Type the person’s name into the Quick Search Bar
Click on the person’s name from the list that appears
Go to the Reports tab
Click on the “Comparisons” sub-tab
Select the desired tab at the top:
Year
Quarter
Month
Week
Click the […to Date] or [Entire…] button.
Monthly Comparison Chart for One Volunteer
Click the person icon at the top of the screen
Type the person’s name into the Quick Search Bar
Click on the person’s name from the list that appears
Go to the Reports tab
Click on the “Comparisons” sub-tab
In the Monthly Comparison Chart, you can select up to three components to include in the chart by mousing over the component:
Add to the right arrow icon
Add to the left arrow icon
[-] Remove from the Chart
Click the Chart Options menu icon in the upper right corner to:
Change Chart Type (Line, Column)
Download Chart (PDF, JPG, PNG, SVG)
Click the desired button at the bottom to export your numeric results to either a
CSV file or an XLSX file
Hours Trend Report
Hours Trend Report
On Reports >> Hours Reports >> Hours Trend
Choose who you want to report on - Click on Report on a Specific group if you need to choose the volunteer statuses you want to report on or add search criteria.
Select the desired Export File Format
Select the desired Paper Size
Select the Start Date
Click either the [View Report] button to see it on screen, or the [Export Report] button to export the file
Hours and Feedback Trend
Hours and Feedback Trend
On Reports >> Hours Reports >> Hours and Feedback Trend
Tip: Also found at: Reports >> Feedback Reports >> Hours and Feedback Trend
For the interactive reports, you can select up to four components to include in the chart by mousing over the component:
Add to the right arrow icon
Add to the left arrow icon
[-] Remove from the Chart
Click the Chart Options menu icon in the upper right corner to:
Change Chart Type (Line, Column)
Download Chart (PDF, JPG, PNG, SVG)
Click the desired button at the bottom to export your numeric results to either a CSV file or an XLSX file
Logged Hours Raw Data Report
Logged Hours Raw Data Report
Logged Hours Raw Data
View individual hours logged by date, category, activity and volunteer or export to Excel for further data analysis.
Go to: Reports, then click on “Logged Hours Raw Data” found in the sidebar under Hours Reports
Click on the [Report on a Specific Group] button at the top left of the page to select the desired profiles, otherwise you'll Report on Everyone.
Click the [Add Search Criteria] button to add additional options to your search, or click the [Search] button to run your search
Optional: Select Date Volunteered date range
Optional: Select Date Created date range (Date the hour log was created)
Optional: Category: Select a Category from the dropdown list
Select the Sort order from the dropdown list
Select the desired Export File Format
By default, we have selected the most commonly used columns in an export.
If not visible, click the [+] in the “Columns to Include” header to view and change selections
Optional: Click [Save This Report], to name and save your report for future use
Name the search (200 characters maximum)
Optional: Enter a Description
Click the [Save] button
Click either the [View Logged Hours] button to see it on screen, or the [Export Logged Hours] button to export the file.
Note: At the Enterprise level, you will see different settings options.
You will be able to select the Organizations you want to include, as well as the Activity Report Groups.
You won't see the option to select a Category.
