Manage Volunteer Timeclocks

Start the Timeclock for a Volunteer 

1. Click the person icon at the top of the screen and type the person’s name into the Quick Search bar. 

2. Click on the volunteer’s name when it appears in the list 

3. Click the “Hours” tab 

4. Click the [Start Clock] button 

5. Select the Activity and click the [Start Clock] button 

Note: You cannot start a new timeclock entry for a volunteer if they currently have one running. 

Stop or Edit the Timeclock for a Volunteer 

1. From the Admin Home Page, click on “Volunteers on the Clock” in the Status Update section.
   • The full list can also be accessed by going to: People>> Volunteers >> Hours and Feedback >>Managing Running Timeclocks (in the sidebar menu) 
   • Individual clocks can be stopped in the volunteer’s profile in the “Hours” tab 

2. Mouse over the Options icon beside the timeclock entry and click on “Edit / Stop Clock” or select multiple volunteers and select “Stop Clocks” in the “Choose Bulk Action” dropdown. 

3. Make any changes to the start date, start time and/or end time, as needed 

4. Click the [Stop Clock] button 

Update a Running Timeclock 

1. From the Admin Home Page, click on “Volunteers on the Clock” in the Status Update section.
   • The full list can also be accessed by going to: People>> Volunteers >> Hours and Feedback >>Managing Running Timeclocks (in the sidebar menu) 

2. Mouse over the Options icon beside the timeclock entry 

3. Click on “Update Start Date/Time” or “Update Activity” 

4. Make the desired change 

5. Click the [Update…] button 

Update Timeclock End Time for Multiple Volunteers

1. From the Admin Home Page, click on “Volunteers on the Clock” in the Status Update section.
   • The full list can also be accessed by going to: People >> Volunteers >> Hours and Feedback >>Managing Running Timeclocks (in the sidebar menu) 
2. Check the box beside each volunteer you want to edit the timeclock end time for (or check the “Select All” box at the bottom) 
3. Select “Stop Clocks” from the “Choose Bulk Action” dropdown
4. Click the [Set End Time for All Clocks] button
5. Make the desired change and click the [Set End Time for All Clocks] button
6. Click the [Stop Clocks] button

Delete a Timeclock Entry 

1. From the Admin Home Page, click on “Volunteers on the Clock” in the Status Update section.
   • The full list can also be accessed by going to: People >> Volunteers >> Hours and Feedback >>Managing Running Timeclocks (in the sidebar menu) 

2. Mouse over the Options icon beside the timeclock entry 

3. Click on “Delete Clock Entry” 

4. Click the [Delete] button