Hours Logging for Multiple Volunteers by an Administrator

Note: If Automatic hours logging has been enabled for the activity, you will be warned that, by logging hours manually, you may be creating duplicate entries.

Log Hours for Multiple Volunteers 

  1. Go to People, then click on “Log Hours for Multiple Volunteers” found in the sidebar under Volunteers >> Hours and Feedback (you may need to click the [+] to expand either of these sections). 
  1. Search for the desired profile and click the [Search] button. 
  1. Optional: Click on the “Search Results” header and de-select any names for which you do not wish to log hours 
  1. Select the Activity from the drop-down list (if you searched for a specific Activity above, that Activity will appear here by default). 
  1. Enter the Date Volunteered.  If you select a date in the future an alert will display a warning message.  Click [Confirm] to proceed or [Cancel] to revert back to the default date   
  1. Enter the number of Hours worked: 
    • The minutes must be entered as a decimal number (e.g. 15 minutes = .25, 30 minutes = .50, 45 minutes = .75). Place a zero before the decimal if entering less than one hour (e.g. 0.75). Once entered, the conversion to hours and minutes will be displayed to the right of the field
  1. Click the [Log Hours] button 

Log Hours from a List of Assignments 

When viewing the list of volunteers assigned to an activity or shift (ex. From Scheduled List): 

  1. Check the boxes beside the names, or “Select All” at the bottom.  
  1. Select “Log Hours” from the “Choose Bulk Action” dropdown list  
    • Alternatively, to use the timeclock instead, select “Start Clock” 
  1. Date and Hours: 
    • For unscheduled or seasonal activities, the date and number of hours will need to be entered manually (the date field is pre-populated with today’s date). 
    • For scheduled activities, the date and number of hours are pre-populated automatically based on the date and times for the shift 
  1. If there are Feedback Fields associated with the hours log entry, you’ll see them here 
  1. Click the [Log Hours] button 
Updated on March 30, 2021

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