There are some situations, like Covid-19, that may cause your organization to temporarily suspend volunteer involvement. The following are a list of things you may want to consider when moving forward with a temporary shutdown.
Delete Shifts from the Schedule for a Period of Time
If you have short-term activities that begin during your shutdown period, you may not want to delete all of the shifts. Or, you may have unscheduled activities that are temporarily suspended. In these cases, you may want to change the activity status instead:
Tip: Changing an activity’s status to ‘Inactive’ will enable you to re-activate it at a later date without removing any scheduling information, including assignments.
Let People Know What is Happening
Update the Volunteer News to share information with volunteers on their volunteer profile pages
Send an email to volunteers
Add a file to the Document Library to share information volunteers may need to be aware of and/or download.
Update the Administrator News to share information with administrators on their admin profile pages
Send an email to administrators
Communicate with Potential Volunteers
Update the Public Page Volunteer Message to share information with potential volunteers visiting your Better Impact public recruitment page.
Disable Application Forms
If you are not accepting new volunteers for a period of time, you can disable the application form(s) and set a message that will be displayed should anyone click on the link to fill in an application.