Note: If Automatic hours logging has been enabled for the activity, you will be warned that, by logging hours manually, you may be creating duplicate entries.
Log Hours for One Volunteer
- Click the person icon at the top of the screen and type the person’s name into the Quick Search bar.
- Click on the volunteer’s name when it appears in the list
- Click on the “Hours” tab
- Click the [New Timelog Entry] button
- You may see a few tabs, enabling you to select from a list of Activities (Recent, Active or Inactive)
- Recent: the volunteer’s recent assignments
- Active: activities with a status of Active
- Inactive: activities with a status of Inactive
- Select the Activity from the drop-down list
- Enter the Date Volunteered. If you select a date in the future an alert will display a warning message. Click [Confirm] to proceed or [Cancel] to revert back to the default date.
- Enter the number of Hours and minutes worked:
- The minutes must be entered as a decimal number (e.g. 15 minutes = .25, 30 minutes = .50, 45 minutes = .75). Place a zero before the decimal if entering less than one hour (e.g. 0.75). Once entered, the conversion to hours and minutes will be displayed to the right of the field
- If there are Feedback Fields associated with the hours log entry, you’ll see them here. There will also be a checkbox in the bottom left corner of the window to “Keep Feedback Fields Populated”. This setting (whether checked or unchecked) is remembered the next time the administrator creates a new timelog entry
- Click the [Save] button or click the [Save and Log Another] button to make another timelog entry.
Log Hours for Multiple Volunteers
- Go to People, then click on “Log Hours for Multiple Volunteers” found in the sidebar under Volunteers >> Hours and Feedback (you may need to click the [+] to expand either of these sections)
- Search for the desired profile and click the [Search] button
- Optional: Click on the “Search Results” header and de-select any names for which you do not wish to log hours
- Select the Activity from the drop-down list (if you searched for a specific Activity above, that Activity will appear here by default)
- Enter the Date Volunteered. If you select a date in the future an alert will display a warning message. Click [Confirm] to proceed or [Cancel] to revert back to the default date
- Enter the number of Hours worked:
- The minutes must be entered as a decimal number (e.g. 15 minutes = .25, 30 minutes = .50, 45 minutes = .75). Place a zero before the decimal if entering less than one hour (e.g. 0.75). Once entered, the conversion to hours and minutes will be displayed to the right of the field
- Click the [Log Hours] button
Log Hours from a List of Assignments
When viewing the list of volunteers assigned to an activity or shift:
For One Volunteer:
- Mouse over the Options icon to the left of a person’s name
- Select “Log Hours”
- Hours and Date:
- For unscheduled or seasonal activities, the date and number of hours will need to be entered manually (the date field is pre-populated with today’s date).
- For scheduled activities, the date and number of hours are pre-populated automatically based on the date and times for the shift
- If there are Feedback Fields associated with the hours log entry, you’ll see them here
- Click the [Log Hours] button
Tip: You can also log hours in the “Schedule” tab of a volunteer’s profile for one activity/shift assignment at a time.
For Multiple Volunteers:
- Check the boxes beside the names, or “Select All” at the bottom.
- Select “Log Hours” from the “Choose Bulk Action” dropdown list
- Hours and Date:
- For unscheduled or seasonal activities, the date and number of hours will need to be entered manually (the date field is pre-populated with today’s date).
- For scheduled activities, the date and number of hours are pre-populated automatically based on the date and times for the shift
- If there are Feedback Fields associated with the hours log entry, you’ll see them here.
- Click the [Log Hours] button