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Hours Logging and Timeclock Permissions
Updated over 2 months ago

Organizational Default Hours Logging Permissions

  1. Go to: Configuration >> Activities >> Hours and Timeclock Settings

  2. Set the desired options for logging hours in the organization:

    • Allow volunteers to see their recorded feedback fields: you can choose to let your volunteers view the information they have entered

    • Prevent volunteers from logging hours in the future: restricts volunteers to logging hours for the current date or a date in the past

    • Default Log Hours Permission: logging hours permissions from MyImpactPage.com (cannot log hours, can log hours with approval, can log hours without approval)

    • Default Date for New Volunteer Timelog Entries: Select whether the date field will be blank or populated with today’s date when volunteers log their hours

    • Default Timeclock Permission: timeclock permission for timeclocks on a computer, or mobile phone, if permitted (cannot log hours, can log hours with approval, can log hours without approval)

    • Enable volunteer mobile timeclock lets volunteers start a timeclock on their mobile device when they go to MyImpactPage.mobi

    • Enable volunteer express timeclock lets volunteers start a timeclock by showing a QR code or just entering their username when they visit your Express Timeclock link

  3. Click the [Save] button

Individual Hours Logging Permissions

You can have a volunteer follow a rule that is different than the one set in Organizational Default Permissions:

To find the volunteers' profile, click the person icon at the top of the screen and type the person’s name into the Quick Search bar.

Tip: The search bar will only shows 10 results. If you cannot find the volunteer you are looking for, you will need to go to People >> Search.

  1. Click on the volunteer’s name when it appears in the list

  2. In the “Main” tab, click on the “Miscellaneous” section and select “Volunteer”

  3. Set the desired “Log Hours Permission” and/or “Timeclock Permission” for the volunteer

  4. Click the [Save] button


Edit/Disable Hours Logging

  1. Go to: Configuration, then click on “Manage Activities” found in the sidebar under Activities

  2. For long activity lists, use the filters in the top panel and click the green [Filter Activities] button

  3. Mouse over the Options icon beside the Activity

  4. Click on “Edit”

  5. In “Basic Info”, check (or uncheck) the “Allow Hours Logging” box to enable volunteers to log hours for this Activity

  6. Click the [Save] button in that section

  7. Click the [Close] button

Note: Regardless of this setting, an administrator will always be able to log hours on behalf of a volunteer; provided that they are not a Limited Access Administrator that is restricted from doing so.

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