Tracking hours and volunteers with groups can be done in one of two ways:
Each volunteer has their own account and the hours are associated to them as an individual. A custom field could be used to capture a group name and help search/report all group members.
One volunteer account represents the group and all hours are associated with that one account.
The remainder of this article will address strategies that align with the second option, where one volunteer profile represent the group.
Enable Group Scheduling
About this feature: Setting up Group Scheduling enables identified profiles to represent an entire group. Group profiles can sign up for Activities in MyImpactPage.com and specify the number of group members associated with that signup. Administrators can also decide whether or not to allow groups to sign up for specific activities.
Go to: Configuration, then click on “Schedule Settings” found in the sidebar under Activities
Check the box beside “Enable group scheduling”
Click the [Save] button
Enable/Disable Group Scheduling for Activities
Note: This feature is only available for activities if enabled for the organization.
Enable/Disable Group Scheduling for one Activity
Go to: Configuration, then click on “Manage Activities” found in the sidebar under Activities
If your list of Activities is long, choose any of the filters in the top panel and click the green [Filter Activities] button.
Mouse over the Options icon beside the Activity you want to change
Click on “Edit”
In “Basic Info”, check the “Allow Group Signup” box to enable groups to sign up for this Activity (removing the check from this box will prevent groups from signing up for this Activity).
Click the [Save] button
Enable/Disable Group Scheduling for Multiple Activities
Go to: Configuration, then click on “Bulk Activity Updates” found in the sidebar under Activities
Set the filters to retrieve a list of Activities
Click the [Filter Activities] button
Check the boxes to select the Activities you wish to change
Scroll down to the bottom and select “Update Group Signup Setting” from the dropdown menu
Select “Allowed” or “Not Allowed” from the Group Signup dropdown menu
Check the box to confirm the change
Click the [Update Group Signup Setting] button