Creating Outlook Rules to Filter Notification Emails

Creating Outlook rules will enable you to direct your Better Impact notifications to particular folder(s) in your email. 

Direct All Notifications to One Folder 

1. In outlook, on the “home” tab, click the “Rules” button and choose “Manage Rules and Alerts” 

2. On the “E-mail Rules” Tab click “New Rule…” 

3. In the “Step 1” box under “Stay Organized” section select the template “Move messages with specific words in the subject to a folder” 

4. In the “Step 2” box click on “specific words” 

5. In the dialog that comes up enter “Member Impact System Notification” and click “Add”. Then Click “Ok” 

6. In the “Step 2” box click on “Specified” to select the folder to move the emails to 

7. In the dialog that comes up browse to the folder you want these notifications to be moved to then Click OK. 
   a. If you haven’t created the folder to move them to yet, you can click “New…” and follow the prompts to create a new folder 

8. Click “Next” and then click “Next” again until you get to the step “Finish rule setup”. 

9. On the “Finish rule setup” step you can enter a name for the rule and choose to run it on your existing mail in your mail box (I would recommend doing this so that your old notifications also get sorted). 

10. Click Finish 

Note: If you want to direct the two types of notifications to different folders you can make a rule per type and change the text in step 6 to include more of the subject (New Member Registration or Member has changed their status) and then direct each one to its own folder.